Preferences (mail merge tab)

QuickFill lets you create files that allow you to print bills, renewal notices, and letters with your word processor's mail-merge facility. This tab contains the following system preference mail-merge information:

Bill and renewal mail-merge files

In this section you choose the format of the output files that QuickFill creates for printing bills and renewal notices using the mail-merge feature of your word processor. In order to create bill and renewal mail-merge files, you must define your billing packages and renewal packages to create bills/renewals using the "MMERG1," "MMERG2," "MMERG3," or "MMERG4" format.

Presortable issue label files

In this section you choose the format of the issue label files that QuickFill produces when serving an issue via the 'Issue Labels' update. By default QuickFill produces "standard" label files that can be printed from within QuickFill for use on a Cheshire label machine or on pressure sensitive label stock. If you don't want to print your own issue labels but want to send data files to your print shop or mail shop then check the boxes for the appropriate shipping classes in the 'Presort' column of the Shipping tab of the publication definition screen. Then, back on this screen, choose whether you want to create dBase or delimited text files for the issue label files.

You can also create data files from your label files by using the "Label Splitter."  This feature is found by going to "Print..." either via the "File" option on  the main menu or on the "Reports" menu. Using the "Label Splitter" gives you access to additional file formats and flexibility.

Delimiters for delimited text files

In these fields, you tell QuickFill the field and record separator characters for the word processor you'll use on your mail-merge files.

These fields default to a comma for the "field separator" and a carriage return/line feed for the "record separator." This setting is appropriate for Microsoft Word and most other word processors. If you want to use a different set of separators, just change these values.

You must encode field and record separator characters. That is, you enter characters that you can't normally enter from the keyboard by typing a backslash ('\'), followed by a three-digit decimal code. So, if you want to use a carriage return and line feed as the record separator, enter \013\010. Click here for information on converting characters to decimal codes.

Label Analyzer (also known as the Label Splitter)

You may enter a USPS issued Mailer ID here.  The Label Analyzer will display this value (which you can then modify) whenever you are:

 

For more information on mail-merge bills and renewal notices, click here for details on the 'Billing' update and the 'Renewal notices' update. You should also read about mail-merge or form letters in your word processor manual. Click here for details on how to create mail-merge files for bills and renewal notices.

For more information on issue labels, click here for details on the 'Issue Labels' update.

For more information on the Label Analyzer click here.

To move from one tab to the next, click on the tab to which you would like to move. When you're through with your changes, click on "OK" to save your changes.

 

See Also