QuickFill lets you create files that allow you to print bills, renewal notices, and letters with your word processor's mail-merge facility. This tab contains the following system preference mail-merge information:
Bill and renewal mail-merge files
In this section you choose the format of the output files that QuickFill creates for printing bills and renewal notices using the mail-merge feature of your word processor. In order to create bill and renewal mail-merge files, you must define your billing packages and renewal packages to create bills/renewals using the "MMERG1," "MMERG2," "MMERG3," or "MMERG4" format.
File format
Use these radio buttons to specify whether you want QuickFill to create
dBASE or delimited text files for bills and renewal notices. If you
want QuickFill to create delimited files, you should make sure that
the field and record separator fields at the bottom of the screen
contain the desired separators.
Bill and renewal address lines
Select 'Vertically centered' if you want QuickFill to vertically center
customers' addresses in the address fields of your mail-merge bill
and renewal files; this helps to keep addresses centered in envelope
windows. Otherwise, select 'Top justified with no leading blank lines'.
Create a separate file for each publication
(applies only when using the MMERG4 format)
Check this box if you are using the MMERG4 format or email renewals
and you want QuickFill to create separate files for each publication. Creating
separate files for each publication is the default behavior since
it allows you to create separate mail-merge document templates with
customized text for each publication. If you uncheck this
box QuickFill will create just one mail-merge file for each billing,
renewal or issue label update run. This is useful if you
have a large number of publications. Note that regardless
of whether you check this box or not, QuickFill will always create
separate mail-merge files for each form set code specified in the
billing or renewal package record.
In this section you choose the format of the issue label files that
QuickFill produces when serving an issue via the 'Issue Labels' update.
By default QuickFill produces "standard" label files that can
be printed from within QuickFill for use on a Cheshire label machine or
on pressure sensitive label stock. If don't want to print your own issue
labels but want to send data files to your print shop or mail shop then
check the boxes for the appropriate shipping classes in the 'Presort'
column of the Shipping tab of the publication definition screen. Then,
back on this screen, choose whether you want to create dBASE or delimited
text files for the issue label files.
Delimiters for delimited text files
In these fields, you tell QuickFill the field and record separator characters for the word processor you'll use on your mail-merge files.
These fields default to a comma for the "field separator" and a carriage return/line feed for the "record separator." This setting is appropriate for Microsoft Word and most other word processors. If you want to use a different set of separators, just change these values.
You must encode field and record separator characters. That is, you enter characters that you can't normally enter from the keyboard by typing a backslash ('\'), followed by a three-digit decimal code. So, if you want to use a carriage return and line feed as the record separator, enter \013\010. Click here for information on converting characters to decimal codes.
For more information on mail-merge bills and renewal notices, click here for details on the 'Billing' update and the 'Renewal notices' update. You should also read about mail-merge or form letters in your word processor manual. Click here for details on how to create mail-merge files for bills and renewal notices.
For more information on issue labels, click here for details on the 'Issue Labels' update.
To move from one tab to the next, click on the tab to which you would like to move. When you're through with your changes, click on "OK" to save your changes.