Demographic codes
You may select customers using either the numeric or the alphanumeric demographic codes. You make selections using ranges of values for the numeric codes or by using wild cards for the alphanumeric codes. Click here for more information on using wild cards.
If you fill in ranges for more than one demographic code (A: 1–10 and C: 20–30, for example), the customer must match the range you've specified for both codes. In our example, your labels would not include a customer with an A code of 5 and a C code of 10. But it would include a customer with an A code of 8 and a C code of 25. (Click here for a full explanation of demographic codes.)
The 'Random numbers' fields let you include or exclude orders based on the customer's random number. Fill in one or more ranges, and your labels will include customers with random numbers in those ranges only.
QuickFill automatically assigns every customer a random number from 0 to 99 when you initially enter his or her first subscription. The customer keeps this number as long as he or she remains in your database. You can then use the random numbers to separate your customer list into distinct groups for testing or renting mailing lists. (Unlike an "nth name" system, where you select every fifth customer, say, QuickFill's random number system ensures that you'll keep together groups of customers when you add or delete a name.)
Here's an example of how you'd use the random numbers. Say Flying High magazine wants to rent 2,000 names from your 10,000 name PUB1 list. You simply select 20 random numbers (1 through 20, for example) to get a 2,000-name random selection of your customers. Now, say, Flying High decides its response to your list merited mailing to your whole list. However, it doesn't want to mail to the same 2,000 customers it mailed to previously. You simply run names and exclude those 20 numbers.
You can also use the random numbers for pulling out groups of customers for testing. For example, you want to test a new billing series on half your customers at random. You simply send that package to 50 random numbers.
CASS certified since
Use this field to select or exclude customers whose addresses have been CASS certified since a particular date.
Sex
Leave this field blank, and your labels will include customers, regardless of their sex. Enter 'M', 'F', 'U' (unknown), or 'N' (a company, say) in this field, and your labels will include only customers whose sex matches your selection.
You can also exclude customers based on your entry into this field by clicking on the box before the 'Sex' field (so that a check mark appears in it) and then entering the appropriate letter for the customers you wish to exclude.
Date of most recent contact
Enter a date range to select customers who have made contact with you during that period. This is useful for making a "hot list" selection of customers that you have heard from recently and accordingly you have reason to believe that their address information is accurate. The date of most recent contact is defined as the most recent of the following dates: the date the customer record was created, the date of the most recent order and the date of the most recent change to the postal address, e-mail address, telephone number or fax number.
Date of customer's original entry
Enter a date range to select customers based on when they were originally entered into the QuickFill database.
Date of last change to the postal address
Date of last change to the e-mail address
Date of last change to the phone number
Date of last change to the fax number
Enter a date range to select customers whose postal, e-mail, telephone number or fax number changed during that period. This is useful if you wish to send customers acknowledgements of the change to their information.
Click here for more information about Filter screens and Options for running reports.